Board Member Duties

We are always looking for people to join our board of directors. We put this page together so you can understand what we ask of our board. If you are interested, please reach out about the process.

• Understand that joining the board is a real work commitment. There are tasks that have to be done monthly, some positions are weekly or even daily, that must get completed. If you are not able to commit to helping, this is not something you should consider.
• You need to be a self-directed person that can take on tasks with little to no direction or training. We will do our best to help, but many tasks are learn on your own as you go. You have to be able to work on your own to complete tasks and provide updates to the board about your work.
• Ability to try to commit to a 3 Year Term - though you can always still withdraw if needed.
• Attend monthly board meetings on the second Sunday of each month at 7pm via Zoom. These meetings may get rescheduled to other days to avoid holidays or other events.
• Provide monthly updates to the board during the board meetings on your tasks.
• When needed, board members are called upon to handle any adhoc items that we are unable to find volunteers for.
• You must be someone who understands technology. All of our systems are electronic, and it can be very difficult to complete this work if you are "not a computer guy"
• Important - we are not looking for people to join the board just to provide a "vote" on things you don't like about how the league is run, we are looking for people to accomplish tasks that need to be done.
• Upon joining the board, you will be a non-voting board member for 90 days. During those 90 days, you will not be eligible to vote, and must demonstrate that you can successfully handle the tasks and responsibilities of the role you are signing up for. At the end of the 90 days, and at the next board meeting, the existing board will vote to approve you as a voting board member.

• Primary point of contact for the League (Daily)
• Website Management (Monthly)
• Player Registrations (Seasonal)
• Sponsorships (Monthly)
• Budget Planning & Management (Daily)
• Chartering & Insurance (Annual)
• Coaches Meeting (Annual)
• Parents Meeting (Annual)
• Vendor Management (Monthly)
• Babe Ruth League Representative (Monthly)
• Capital Projects Coordinator (Monthly)
• MAC League Executive Representative (Monthly)
• North Middlesex School Liaison (Annually)
• T-Ball Schedules (Spring)
• Adult Softball Coordinator (Weekly from August through October)

• Assist League President, Treasurer & Secretary in completion of their duties (Daily)
• Seasonal Uniform Design, Ordering & Distribution (Seasonal)

• Official Financial Ledger (Weekly)
• Taxes (Annual)
• Reimbursements (Weekly)
• Invoice Payments (Weekly)
• Non-Profit Management - State & Federal (Annual)
• Collections (Monthly)
• Snack Shack Cash Box Collection, Deposits & Reporting (Weekly)
• Umpire Money delivered to coaches (Seasonal)

• Prepare & distribute agenda for monthly Board Meetings prior to meetings (Monthly)
• Take minutes & send minutes out to board members post meetings (Monthly)
• Volunteer Coordinator (Snack Shack & Events) (Daily)
• Massachusetts CORI Checks (Seasonal)
• Trusted Coaches Background Checks (Seasonal)
• Calendar Raffle Coordinator (Spring Season)
• Picture Day Coordinator & Picture Distributions (Spring Season)
• Squadlocker Management (Monthly)
• Registration & Information Nights (Annual)

• Conduct Safety Training to Coaches (Annual)
• Team Medical Kits - Building & Distribution (Seasonal)
• Insurance Claims (As Needed)
• AED Device Management & Training (Annual)

• Snack Shack Primary Point of Contact (Daily)
• Snack Shack Inventory Stocking & Replenishment (Weekly)
• Snack Shack Volunteer Training (Seasonal)
• Snack Shack Weekly Inventory Reporting (Weekly)

• Acquiring, creating & posting content on our web/social media platforms (Daily-Weekly)
• TAYBS Website Content Management (Monthly)
• Facebook Account Management (Weekly)
• YouTube Channel Management (Seasonal)
• Instagram Account Management (Monthly)
• X/Twitter Account Management (Weekly)

• Grass & Infield Maintenance & Management (Weekly)
• Manual Field Growth Removal (Weekly)
• Annual Water turning on & off - including water blow outs (Annual)
• Irrigation System Maintenance (Monthly)
• Structures Maintenance (Monthly)
• Sponsor Banners Annual Installation (April 1) & Take Downs (November 1)
• Field Cleanup Day Coordinator (Seasonal)
• Field Maintenance Coach & Volunteer Training (Seasonal)
• Field Maintenance Vendor Management (Monthly)

• Team Equipment Handout & Returns (Seasonal)
• Complete Inventory Management (Weekly)

• Baseball Coach & Player Education Program (Seasonal)
• Primary point of contact for Coaches (Daily)

• Represent T-Ball & Baseball during Board Discussions (Monthly)
• T-Ball & Baseball Parent Primary Point of Contact (Daily)
• MAC League Representative (Monthly meetings, first Sunday of the month, 7pm via Zoom)
• Spring Baseball Program Coordinator
• Summer & Fall Baseball Program Coordinator
• Baseball Winter Clinic Coordinator

• Represent Youth Softball during Board Discussions (Monthly)
• Youth Softball Parent Primary Point of Contact (Daily)
• Regional League Representatives (Monthly meetings, schedule in flux)
• Spring Softball Program Coordinator
• Summer & Fall Softball Program Coordinator
• Softball Winter Clinic Coordinator

• Game Assignments - using Assignr (Seasonal)
• Primary point of contact for Umpires (Daily)
• Umpire Training Program (Seasonal)
• Umpire Background Coordinator (Seasonal)

• Comedy Show Coordinator (Annual)
• Golf Tournament Coordinator (Annual)
• Hit a Thon Event Assistant Coordinator (Annual)
• Cornhole Tournament Assistant Coordinator (Annual)
• New Fundraising Ideas..

• Spring Kick off Party at Patriot Pizza Coordinator (Annual)
• Movie Night Coordinator (Annual)
• MLB Pitch Hit & Run Coordinator (Annual)
• Coach & Sponsor Appreciation Dinner (Annual)
• Memorial Day Parade Coordinator (Annual)
• Summer Band Concerts Coordinator (Annual)
• Preseason Dinner Coordinator (Annual)
• Cub Scout Night at the Ball Park Coordinator (Annual)
• Paint Night Coordinator (Annual)
• TAYBS Night at the Ball Park (Annual)
• DICKS's Sporting Goods Weekend Coordinator (Annual)